This Privacy Policy applies between you, the User of this
Website, and Ekisia Ltd, the owner and provider of this Website. Ekisia Ltd
takes the privacy of your information very seriously. This Privacy Policy
applies to our use of any and all Data collected by us or provided by you in
relation to your use of the Website.
This Privacy Policy should be read alongside, and in
addition to, our Terms and Conditions, which can be found on this same website.
- In this Privacy Policy, the following definitions area used:
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Data
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collectively
all information that you submit to Ekisia Ltd via the Website. This
definition incorporates, where applicable, the definitions provided in the
Data Protection Laws;
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Data Protection
Laws
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any
applicable law relating to the processing of personal Data, including but not
limited to the GDPR, and any national implementing and supplementary laws, regulations,
and secondary legislation;
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GDPR
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the UK
General Data Protection Regulation;
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Ekisia
Ltd, we or us
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Ekisia Ltd, a
company incorporated in England and Wales with registered number 15256689
whose registered office is at 27 Egmont Street, Salford, Lancashire, M6 7FJ;
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User or
you
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any third
party that accesses the Website and is not either (i) employed by Ekisia Ltd
and acting in the course of their employment or (ii) engaged as a consultant
or otherwise providing services to Ekisia Ltd and accessing the Website in
connection with the provision of such services; and
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Website
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the website
that you are currently using, www.ekisia.co.uk, and any sub-domains of this
site unless expressly excluded by their own terms and conditions.
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- In this Privacy Policy, unless the context requires a different interpretation:
- the singular includes the plural and vice versa;
- references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses,
schedules or appendices of this Privacy Policy:
c. a
reference to a person includes firms, companies, government entities, trusts
and partnerships;
d. "including"
is understood to mean "including without limitation";
e. reference
to any statutory provision includes any modification or amendment of it;
f.
the headings and sub-headings do not form part of this Privacy Policy.
Scope of this Privacy Policy
3. This
Privacy Policy applies only to the actions of Ekisia Ltd and Users with respect
to this Website. It does not extend to any websites that can be accessed from
this Website including, but not limited to, any links we may provide to social
media websites.
4. For
purposes of the applicable Data Protection Laws, Ekisia Ltd is the "data
controller". This means that Ekisia Ltd determines the purposes for which,
and the manner in which, your Data is processed.
Data Collected
5. We
may collect the following Data, which includes personal Data, from you:
a. name;
b. contact
Information such as email addresses and telephone numbers;
in each case, in accordance with this
Privacy Policy.
How We Collect Data
6. We
collect Data in the following ways:
a. data
is given to us by you; and
b. data is
collected automatically.
Data That is Given to Us by You
7. Ekisia
Ltd will collect your Data in a number of ways, for example:
a. when
you contact us through the Website, by telephone, post, e-mail or through any
other means;
b. when you
register with us and set up an account to receive our products/services;
in each case, in accordance with this Privacy
Policy.
Data That is Collected Automatically
8. To
the extent that you access the Website, we will collect your Data
automatically, for example:
a. we
automatically collect some information about your visit to the Website. This
information helps us to make improvements to Website content and navigation,
and includes your IP address, the date, times and frequency with which you
access the Website and the way you use and interact with its content.
Our Use of Data
9. Any
or all of the above Data may be required by us from time to time in order to
provide you with the best possible service and experience when using our
Website. Specifically, Data may be used by us for the following reasons:
a. transmission
by email of marketing materials that may be of interest to you;
b. in each
case, in accordance with this Privacy Policy.
10. We may use your Data for the above
purposes if we deem it necessary to do so for our legitimate interests. If you
are not satisfied with this, you have the right to object in certain
circumstances (see the section headed "Your rights" below).
11. For the delivery of direct
marketing to you via e-mail, we'll need your consent, whether via an opt-in or
soft-opt-in:
a. soft
opt-in consent is a specific type of consent which applies when you have
previously engaged with us (for example, you contact us to ask us for more
details about a particular product/service, and we are marketing similar
products/services). Under "soft opt-in" consent, we will take your
consent as given unless you opt-out.
b. for other
types of e-marketing, we are required to obtain your explicit consent; that is,
you need to take positive and affirmative action when consenting by, for
example, checking a tick box that we'll provide.
c. if
you are not satisfied with our approach to marketing, you have the right to
withdraw consent at any time. To find out how to withdraw your consent, see the
section headed "Your rights" below.
12. When you register with us and set
up an account to receive our services, the legal basis for this processing is
the performance of a contract between you and us and/or taking steps, at your
request, to enter into such a contract.
Keeping Data Secure
13. We will use technical and
organisational measures to safeguard your Data, for example:
a. access
to your account is controlled by a password and a username that is unique to
you.
b. we store
your Data on secure servers.
14. We are certified to SOC 2. This
family of standards helps us manage your Data and keep it secure.
15. Technical and organisational
measures include measures to deal with any suspected data breach. If you
suspect any misuse or loss or unauthorised access to your Data, please let us
know immediately by contacting us via this e-mail address: contact@ekisia.co.uk
16.
If you want detailed information
from Get Safe Online on how to protect your information and your computers and
devices against fraud, identity theft, viruses and many other online problems,
please visit www.getsafeonline.org. Get Safe Online is supported by HM
Government and leading businesses.
Data Retention
17. Unless a longer retention period
is required or permitted by law, we will only hold your Data on our systems for
the period necessary to fulfil the purposes outlined in this Privacy Policy or
until you request that the Data be deleted.
18. Even if we delete your Data, it
may persist on backup or archival media for legal, tax or regulatory purposes.
Your Rights
19. You have the following rights in
relation to your Data:
a. Right
to access - the right to request (1) copies of the information we hold about
you at any time, or (ii) that we modify, update or delete such information. If
we provide you with access to the information we hold about you, we will not
charge you for this, unless your request is "manifestly unfounded or
excessive." Where we are legally permitted to do so, we may refuse your
request. If we refuse your request, we will tell you the reasons why.
b. Right to
correct - the right to have your Data rectified if it is inaccurate or
incomplete.
c. Right
to erase - the right to request that we delete or remove your Data from our
systems.
d. Right to
restrict our use of your Data - the right to "block" us from using
your Data or limit the way in which we can use it.
e. Right
to data portability - the right to request that we move, copy or transfer your
Data.
f.
Right to object - the right to object to our use of your Data including
where we use it for our legitimate interests.
20. To make enquiries, exercise any of
your rights set out above, or withdraw your consent to the processing of your
Data (where consent is our legal basis for processing your Data), please
contact us via this e-mail address: contact@ekisia.co.uk.
21. If you are not satisfied with the
way a complaint you make in relation to your Data is handled by us, you may be
able to refer your complaint to the relevant data protection authority. For the
UK, this is the Information Commissioner's Office (ICO). The ICO's contact
details can be found on their website at https://ico.org.uk/.
22.
It is important that the Data we
hold about you is accurate and current. Please keep us informed if your Data
changes during the period for which we hold it.
Links to Other Websites
23.
This Website may, from time to
time, provide links to other websites. We have no control over such websites
and are not responsible for the content of these websites. This Privacy Policy
does not extend to your use of such websites. You are advised to read the
Privacy Policy or statement of other websites prior to using them.
Changes of Business Ownership and Control
24. Ekisia Ltd may, from time to time,
expand or reduce our business and this may involve the sale and/or the transfer
of control of all or part of Ekisia Ltd. Data provided by Users will, where it
is relevant to any part of our business so transferred, be transferred along
with that part and the new owner or newly controlling party will, under the
terms of this Privacy Policy, be permitted to use the Data for the purposes for
which it was originally supplied to us.
25. We may also disclose Data to a
prospective purchaser of our business or any part of it.
26. In the above instances, we will
take steps with the aim of ensuring your privacy is protected.
General
27. You may not transfer any of your
rights under this Privacy Policy to any other person. We may transfer our
rights under this Privacy Policy where we reasonably believe your rights will
not be affected.
28. If any court or competent
authority finds that any provision of this Privacy Policy (or part of any
provision) is invalid, illegal or unenforceable, that provision or
part-provision will, to the extent required, be deemed to be deleted, and the
validity and enforceability of the other provisions of this Privacy Policy will
not be affected.
29. Unless otherwise agreed, no delay,
act or omission by a party in exercising any right or remedy will be deemed a
waiver of that, or any other, right or remedy.
30. This Agreement will be governed by
and interpreted according to the law of England and Wales. All disputes arising
under the Agreement will be subject to the exclusive jurisdiction of the
English and Welsh courts.
Changes to This Privacy Policy
31.
Ekisia Ltd reserves the right to
change this Privacy Policy as we may deem necessary from time to time or as may
be required by law. Any changes will be immediately posted on the Website and
you are deemed to have accepted the terms of the Privacy Policy on your first
use of the Website following the alterations.
You may contact Ekisia Ltd by email at contact@ekisia.co.uk.
This Privacy Policy was created on 01 March 2024.
